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Employee reports

An employee report in Tempus is a manual balance adjustment: an HR-initiated transaction that adds or removes hours or days from an employee's balances, for cases the automatic system (time-points, declarations, decisions) cannot cover.

Overview

Use an employee report when a balance needs a direct, human-curated change, such as crediting compensatory time-off for a missed holiday or deducting a day after a leave reclassification. The page lets you create adjustments, edit them, and browse history.

What it does

Transaction type sets the direction (Credit adds, Debit subtracts) and Type / Sub type pick the balance the hours land in, using the same categories as the absence form (a legal holiday credit needs a sub type so it shows in the calendar's rights breakdown).

Whole year is shown for Legal holiday only (sick leave and special leave are always booked over dates) and is on by default: the transaction applies to the whole current year (1 Jan – 31 Dec) and you enter the amount yourself. A whole-year Debit is a correction of the legal holiday rights, so it must be of type Legal and carry a sub type (Rollover, Custom, …); sick leave and special leave are always booked over a date range. Switch Whole year off to pick a Date range instead; the picker offers This year, Last year and This month presets, and leaving the range empty still applies to the whole current year. Half days appears only for a Debit with a date range, and calculates 4 hours per working day instead of 8.

Amount is in hours, minimum 4. On a Debit with a date range it is calculated from the working days in the range (weekends, public holidays and days already booked are skipped) and you can still override it; with Whole year on, or on a Credit, you enter it by hand. Note is free text kept on the row.

The adjustment is immediate with no approval flow: the active contract's balance changes as soon as you save, and the HR user is the approver of record.

Deleting a row

Each row carries a Delete action. It asks for a reason (required, at least 5 characters) and only removes the row once you confirm: the row disappears from the report but stays in the database, together with the reason and the audit-trail entry naming who removed it and when.

See also

Form fields

Fields available in the create and edit forms.

Employee

The employee whose balance this transaction changes. Preselected when you arrive from the employee calendar.

Transaction type

Credit adds hours to the balance, Debit removes them.

Whole year

Legal holiday only; on by default: the transaction covers the whole current year (1 Jan – 31 Dec) and you enter the hours yourself. A whole-year Debit adjusts the legal holiday rights and needs a sub type. Switch it off to pick exact dates.

Date range

Only shown while Whole year is off. Pick the first and last day, or use a preset (This year, Last year, This month). Left empty, the whole current year applies.

Half days

Only for a Debit with a date range: counts 4 hours per working day instead of 8.

Amount (in hours)

Minimum 4 hours. For a Debit with a date range the hours are filled in from the working days and you can change them; otherwise enter them yourself.

Note

Free text kept on the row, shown in the report.

Updated